AIMS this week - November 21, 2024

Story

Wave one stabilization progress update

  • Human resources is continuing to meet demand in postings, applicant ranking reports, and are progressing in developing enhancements to the hiring process.
  • Individual employees who require pay corrections or pay advances continue to be supported.
  • Task teams are focused on key improvements such as: 
    • resolving complex pay issues, such as Workers’ Compensation and vacation payouts (for additional hours worked) and removing manual workarounds and to enhance the overall staff experience.
    • addressing root causes of incorrect retroactive deductions and payments for some employees.
    • reducing the backlog of invoices greater than 30 days.  
  • As wave one stabilization exit criteria are being finalized, planning for the subsequent time entry and scheduling waves has resumed. Details will be shared as planning proceeds. 

AIMS story: System construction in progress

AIMS Construction Icon

Drivers know road construction is needed to keep our roads in good driving condition. More than 50,000 health-system employees are undertaking similar maintenance by navigating critical systems used to support human resources, finance, supply chain management, business reporting, time entry and scheduling.  

“AIMS is creating a single modern and secure system that is better integrated to support the day-to-day work of health care,” said Mark Anderson, 3sHealth CEO and AIMS Co-sponsor. “It’s an opportunity for the Saskatchewan health-care system to be in the driver’s seat of change.”

Before AIMS, a patchwork of over 80 systems and thousands of legacy processes were supporting important business operations. Some systems were up to 50 years old and could not be easily integrated with newer technology. Others, like the iHRIS human resources platform, are no longer supported by the original vendor. Some are scheduled to be discontinued by December of 2025, such as the Environment for Scheduling Personnel (ESP) for provincial scheduling.

Since launching wave one, there is greater visibility into the system which was not possible before AIMS.
For more information about AIMS, visit the AIMS website. 

Successful candidate reports

Successful candidate reports for SHA are now available on MyConnection for all SHA staff to view. This report lists the name of the person who was awarded the position in the system within the week the report was generated. 

The report has been formatted with a bookmark option to filter to the beginning of each union list. These lists are being pulled from the system and posted weekly on MyConnection.

To access the reports, log into My Connection, click on Important links on the main menu, and then click on the Successful Candidate Report Tile to access KB0014327, where links to each report are listed. Please click on the appropriate weekly link to download the report for viewing. You can also click on the “heart” icon on the upper right-hand side of the knowledge document to save it into your favourites. The MyConnection Tour option will be updated to walk you through this process.

Travel reimbursements

Please submit travel reimbursements via MyConnection within 90 days of travel completion. This ensures: 

  • you are reimbursed promptly after incurring an expense,
  • the correct rates are applied,
  • your manager is able to validate the travel expenses, and 
  • the cost of the travel is allocated to the department budgets in the correct month or quarter. 

Travel must be submitted within 90 days as claims submitted late will not be processed without a valid reason supporting the late submission. 

Please refer to KB0014146 for further information and instructions.

Reminder: Upcoming live support sessions

Live support sessions on a variety of topics are available to answer your questions, provide a forum to discuss, and learn practices and see demonstrations of tasks in AIMS.

Register for the following Support Session using the links provided below or in the MyConnection NewsCentre:

  • Finance – SHA P-Card User Support 
    • Session covering: When and how to expense transactions
    • Target audience: For SHA P-Card holders and users
    • Session offered November 25 at 10 a.m.

In-system guided learning (IGL) update

In-System guided learning (IGL) supports employees using the MyWork functionality within MyConnection. There are nearly 950 unique guides built into the system to support you as you move through various processes and next steps on a daily basis.

When in MyWork, click on the flashing icon below for a learn-as-you-go experience. View this quick tutorial to find out more.